How It Works
Automated from Ingestion to Approval
FreightPOP receives carrier invoices through EDI, carrier portals, or manual upload and immediately begins the audit process. No clerks required to move data between systems.
What Gets Checked
Every Charge. Every Invoice. Every Time.
Audit Coverage
Built to catch what manual review misses
FreightPOP checks every line on every invoice against the original quote — automatically, across all shipping modes.
- Rate and contracted price verification
- Accessorial charge validation
- Detention and surcharge review
- Duplicate invoice detection
- Weight, dimension, and quantity discrepancy flagging
- Discount and contracted rate confirmation
- Tax rate checks
- Quote-to-invoice side-by-side comparison
Variance Controls
Your thresholds. Your rules.
No two operations have the same tolerance for discrepancies. Set variance thresholds by percentage or flat dollar amount — at the total invoice level or per charge code.
- Percentage or flat fee threshold — how much variance triggers a flag
- Negative variance protection — don't auto-approve invoices significantly under quote
- Charge-code-level variance — different rules for different charge types
- Approval password — require authentication before any out-of-threshold invoice is approved
- Weekly digest reports — Friday email of approved and outstanding invoices
- Duplicate invoice controls — configurable handling with automatic flagging
Why It Matters
The billing errors adding up on your invoices
Most shippers assume carrier invoices are accurate. Most aren't. FreightPOP catches discrepancies by comparing every invoice against the original quote — automatically, for every shipment.
Controls & Configuration
Configurable for Your Workflow
Every setting in FreightPOP's audit module is configurable — and every change is logged for full traceability.
ERP & GL Integration
Invoice data that goes where your finance team needs it
Once an invoice is approved, it shouldn't sit waiting to be re-keyed. FreightPOP's AP Transaction feature automatically exports approved invoice data to your ERP — with GL codes applied based on rules you define.
- Eliminate double data entry between logistics and accounting
- Assign GL codes automatically using your rule engine or default account
- Configure multiple GL accounts by charge code or business unit
- Export only clean, approved invoices — nothing unaudited
- Choose exactly which fields export to match your system's requirements
Invoice → ERP flow
GL code applied
Team reviews
Visibility & Reporting
Full Audit Trail. Complete Visibility.
Every action taken on an invoice is logged — approvals, overrides, deletions, and exports — giving finance and operations a clean record for any review or dispute.
Free Invoice Review
See what's hidden in your invoices
Send us up to 10 freight invoices and we'll analyze them for billing discrepancies at no cost. No commitment required. Or book a demo to see FreightPOP's audit tools live.
FreightPOP is an AI supply chain software platform built for mid-market and enterprise shippers. We are the intelligence that moves your supply chain—unifying WMS, OMS, and TMS into a single end-to-end solution.
With one login, shippers can manage parcel, LTL, FTL, ocean, rail, and international air while integrating seamlessly with the systems already in their tech stack across 1,500+ supported connections.
At the core of the platform is FreightPOP AI—our intelligence layer that spans the entire FreightPOP ecosystem. It continuously learns from shipment data, operational behavior, and system activity to guide decisions and automate execution. FreightPOP AI supports essential logistics functions such as rate shopping, dispatching, tracking, and freight audit, while enabling advanced capabilities like load consolidation, route optimization, yard management, and dock scheduling.
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